Conditions of Entry

Conditions of Entry for 2026

Eligibility to Enter

  1. An entrant must be a current financial member of Queensland Quilters Inc. to enter quilts for judging or display.
  2. Entrants must be a permanent resident of Queensland OR must have been a financial member continuously since March 2024. OR must have been a member of a Queensland Quilters Inc Affiliated Group continuously for two years prior to joining.
  1. Commercial Quilters must be individual members of Queensland Quilters Inc.
  2. Interstate Affiliated Groups must have been a financial member of Queensland Quilters Inc. continuously since March 2024.
  3. All entries, except Commercially Quilted, Group/Collaborative or Display must be the work of the entrant only.
  4. A quilt made by 2 or more current financial members can only be entered in the Group /Collaborative Category.
  5. A quilt that has been part of another Queensland Quilters Inc. competition (e.g. Challenge/s or SOTA) is ineligible for entry.
  6. All quilts must be clean and in good order and condition.  Queensland Quilters Inc. reserves the right to reject any quilts which do not comply with this requirement.
  7. Quilts must have been completed after October 2023.

Number of Entries and Entry Fees

  1. An entrant may enter no more than three judged quilts in any one category.
  2. A quilt can only be entered in one category.
  3. There is no limit to the number of quilts entered for display only.
  4. Each quilt will require a separate entry form.
  5. School Student Entry Fee $10 per quilt.
  6. Members Entry Fee is $20 per quilt.
  7. Entry will not be finalised until payment has been received.
  8. Payment can be made by direct deposit or credit card.
  9. There is no limit to the number of quilts you may enter. However, if we do not have enough space to display all entries received, Queensland Quilters Inc. may require members with multiple entries to withdraw one or more.

Quilt Definition and Sizes

  1. A quilt is defined as having 3(three) or more layers held together at regular intervals.
    2. The only exceptions are:
      • Art quilts can be two or more layers
      • Coverlet two layers only
  1. All quilts must be able to hang on a rod.
  2. All quilts must have a 10cm minimum hanging sleeve sewn to the back of the quilt.
  3. Size limits apply. All measurements should be taken after quilting and binding has been completed.
  4. The maximum size of any quilt is 280cm x 280cm.
  5. The minimum size 50cm X 50cm except Art Quilts minimum size is 40cm X40cm.
  6. Quilting is defined as:
      • Hand Quilting — done by hand.
      • Machine Quilting — done by machine.
      • Commercial quilting — payment has been made.
    1. Theme Quilt for 2026 – “Curves “. No side shorter than 150cm,

no side longer than 280cm.

  1. Quilts must be a single unit and not framed in wood, metal etc.
  2. All surface embellishment must be firmly attached, and the quilt must be able to be transported in a cloth bag.
  3. No rolled quilts will be accepted.

Special Award Definitions

HAND QUILTINGRecognising excellence in technical skills, creativity, appropriate tension, stitch quality, thread choice, complexity and how well the quilting enhances the Quilt
MACHINE QUILTINGRecognising excellence in technical skills, creativity, appropriate tension, stitch quality, thread choice, complexity and how well the quilting enhances the Quilt
TRADITIONAL QUILT Honouring historically established patterns, designs and techniques
ORIGINAL DESIGN QUILTA unique, one-of-a-kind textile creation wholly designed and constructed by the maker. Quilts based on, adapted from, or closely inspired by existing patterns, published designs, workshops, kits or tutorials are not eligible for this award. It represents personal exploration of a concept, idea, or artistic vision, often combining traditional quilting techniques with innovative design.
THEME QUILT – CurvesInnovative use of

Entry Forms

  • Download and complete an entry form for each entry. Use your completed entry form to assist you with your online entry.
  • An online Quilt Entry Form is required for each quilt entered in the show irrespective of whether it is for judging or display only.
  • All entries must include a photo in jpg format. Quilt Photo must not exceed 2Mb. The Photo must be named (surname _quilt name).

If you are experiencing difficulties resizing your photo, please contact Show Convenor

  • Closing date for entries is Sunday 23rd August 2026. This date will be strictly adhered to.
  • You will receive a confirmation email immediately after your entry has been submitted. If email isn’t received, check your Junk and Spam folders first then contact Quilt Show convenor by email to check the status of your entry.
  • Please check that all information is correct. If not, contact Quilt Show convenor by email within 7 days for any alterations.
  • Quilt show Convenor email quiltshow@qldquilters.com
  • Quilt Description/Artist Statement is limited to 500 characters (Automatic cut off will apply)

Judging

  1. If on Judging day a quilt is found to be in the wrong category, it will be withdrawn from judging.
    2. It is the entrant’s responsibility to enter the quilt in the correct category.
  2. Quilts considered for “Best of Show” will be those quilts that have won first place in all judged categories except Commercially Quilted, Group/Collaborative and Students.
  3. A quilt that has won a BERNINA award in another State Guild Show is ineligible for a Queensland BERNINA Award.
  4. The Judges’ decision is final, and no correspondence or discussion will be entered into.
 

Prizes

  1. Prizes will be awarded to the entrant only. Commercial quilters must be Individual Members and will be acknowledged.
  2. Awards and prizes will be forfeited if any entrant’s information is found to be incorrect.
  3. Prizes will be in Cash, Voucher or Product

Presentation of Quilts for Exhibition

  1. All quilts MUST have a one-piece hanging sleeve sewn to the back with a minimum of at least a 10cm (4”) finished depth.
  2. Each quilt must be labelled on the back, in the bottom right-hand corner looking at the quilt from the back.
  3. Labels must include:
    1. Quilt title
    2. Entrant’s name and
    3. Entrant’s contact details
  4. The quilt label must be covered by a temporary piece of fabric stitched down on the top and left side.
  5. It is the entrant’s responsibility to cover any of the maker’s signatures, naming or identification on the front of the quilt.
  6. Each quilt must have a named, ample sized CLOTH bag preferably with a draw string top. Plastic bags will not be accepted.  Rolled quilts will not be accepted.

Delivery and Collection of Quilts

  1. Quilts must be delivered to nominated Quilt Collector or posted to collector below.
  2. You will be advised by Monday 31st August 2026 of the name, address and phone number of your Quilt Collector.
  3. You must deliver your quilt to your Quilt Collector by Sunday 6th September 2026.
  4. Quilts must be collected from your Quilt Collector by Sunday 1st November 2026.
  5. Posted quilts are to be in a strong re-usable box or post satchel (in addition to the cloth bag). If using a post satchel a return post satchel should be included.
  6. The maker is responsible for any insurance costs
  7. Posted quilts must be addressed to: Libby Fern, 79 Waterloo Esplanade, Wynnum 4178.
  8. Posted quilts must arrive by Friday 4th September 2026. Please allow extra time for Australia Post. Quilts received after this date will not be accepted for judging.
  9. Quilts are not available for collection on the Saturday night after the show unless you have assisted with Quilt Show pull down and made arrangements with your Quilt Collector.

Insurance and Valuation

  1. Queensland Quilters Inc. accepts no responsibility for any loss, damage or destruction of quilts, however caused, during transit or while these quilts remain in our custody. Insurance cover is the responsibility of the entrant.
  2. All quilters are advised that they should consider insuring their quilts. The Queensland Quilters Inc. Appraisal Service is available for all members.

Copyright

  1. The entrant is responsible for obtaining written permission and for paying any fee related to the use of copyright material, including trademarks.
  2. The entrant must acknowledge the source of inspiration, designer, or teacher for any quilt that is not their own original design or is not based on blocks that are regarded as being in the public domain.
  3. Queensland Quilters Inc. respects the rights of Indigenous Australians to own and control their heritage; entrants should therefore refrain from incorporating design elements derived from indigenous heritage into their quilts without the informed consent of the indigenous owners. Note: permission must be granted before work on a quilt has begun. Commercially printed fabric featuring indigenous motifs is acceptable.

Photography

Queensland Quilters Inc. reserves the right to publish photos of your quilt for our records and to use those photographs and photographs provided by you for publicity and other appropriate purposes such as in our quarterly newsletter, on our website, blog, promotions, social media formats (including e-newsletter) and a publicly available photographic book. Reports and photos may also appear in various patchwork and quilting online and print publications.