HomeNotice of Annual General Meeting


­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­AGENDA FOR 2017

To be held at Wellers Hill Bowls Club

34 Esher Street, Tarragindi Qld. 4121.

11am Tuesday 13th June 2017.


  1. Welcome
  2. Attendance & Apologies
  3. Minutes of previous Annual General Meeting
  4. Business arising from Previous Minutes
  5. President’s Report
  6. Treasurer’s Report
  7. Appointment of Auditor
  8. Life Memberships
  9. Honorary Memberships
  10. Ten Year Certificates
  11. Twenty Year Certificates
  12. Election of Office Bearers

Chairperson declares all positions vacant and asks for nominations.

  1. General Business (see items (i)and (ii) 
  2. Conclusion

President declares the meeting closed and the normal day gathering continues.

List of Nominations for Committee Positions

Queensland Quilters Inc.

For 2017 Annual General Meeting Tuesday 13th June 2017.


Name Position Proposer Seconder
Judie Bellingham (202) President Morilyn Carter (393)


Chris Harvey (411)
Chris Harvey  (411) Vice President (Quilt Show Convenor/QuiltConnect Convenor) Gail Dean (402)


Karen Mersiades (777)
Glenys Tickle (350) Secretary Robyn Hale (401) Chris Harvey (411)
Charmaine Ludlow  (701) Treasurer Margaret Shingles (200) J. R. Harvey (120)


Greg Allen (95) Committee/Property/Quilt Stands Ann Corbett (618) Pam Pengelly (252)
Olive Claydon (326) Committee/Workshop Robyn Hale (401) Sue Howard (440)
Anne Corbett (618) Committee/Appraisals Judy Hodgkinson (403) Elizabeth Gray (925)
Gail Dean (402) Committee Chris Harvey (411) Robyn Hale (401)
Yvonne Emson (730) Committee/Newsletter/Material Facts Anne Corbett (618) Greg Allen (35)


Linda Graham (435) Committee Robyn Hale (401) Olive Claydon (326)
Susan Harris (608) Committee/Art Union Verna Hunt (520) Karen Mersiades (777)
Verna Hunt Committee/Membership/Assistant Treasurer Chris Harvey (411) Susan Harris  (608)
Lyn Kenny (233) Committee/Website/Quilt Assist/Speakers & Traders Karen Mersiades (777) Christine Jones (021)


Karen Mersiades (777) Committee/Sponsorship Verna Hunt (520) Robyn Hale (410)
Loretta Parsons (109) Committee/Challenge Judy Hodgkinson(403) Elizabeth Gray (425)
Pam Pengelly (252) Committee/ Publicity Loretta Parsons (109) Judy Hodgkinson (403)
Louise Thorburn (417) Committee Robyn Hale (401) Verna Hunt (520)

General Business: There are two motions to be voted on

Item 1 – 13 (i)

 Amending a By-Law:

MOTION: “That membership fees fall due on 1 April. If members join from 1 October onwards membership fee will be half the full membership and therefore paid up until the 31 March of the following year, plus the joining fee of $5.00 (if a new member).”

                           Moved: Chris Harvey.

                           Seconded: Susan Harris.

CARRIED (by the Management Committee).

Item 2 – 13 (ii)

As a fully financial and long term member of Queensland Quilters Inc., I propose that the following amendment to the Association’s Model Rules be put forward to members at the next Annual General Meeting on the 13th June, 2017.

Proposer: Margot Kitchen (Member # 710) Seconded by: Janet Jackson (Member # 548)

Amendment to Section 19, Clause 7 which currently states:


“(7) All expenditure shall be approved or ratified by a Management Committee meeting.”

to be modified to read as the following:

(7) All expenditure for an event, capital equipment purchase or ongoing service provision with a total annual accumulative value below $7,500 or 10% of the current total financial holdings at the time of the last Annual General Meeting, whichever is the lesser of these two values will apply, shall be approved or ratified by a Management Committee meeting.

(a) Any annual total expenditure for an event, capital equipment purchase or ongoing service provision that exceeds the lower of these two values will need to be held over to the next Annual General Meeting for consideration and approval of the eligible general membership in attendance, with an explanation as to why the spend is necessary as well as what the competitive alternatives may be, if applicable, and to be included in the Agenda.

(b) Expenditure that regularly occurs to ensure the aims of the organisation are achieved and is required for the ongoing operation of the Association, but exceeds the lower of these two values, will need to be defined and nominated in advance within the Agenda for the Annual General Meeting for approval by the Members in attendance at this meeting.

(c) If there is an imminent requirement for expenditure larger than the amount stipulated above, that cannot be postponed until the Annual General Meeting, then the Management Committee would need to contact the total current membership in an appropriate manner, to ensure that all Members would have up to 14 days to consider and vote, including an explanation as to why the spend is necessary and what the competitive alternatives may be, if applicable. A minimum of 70% of current Members will need to vote for this application to be considered valid, and over 51% of those that do respond will need to vote in favour of the expenditure for it to be considered approved.

These changes may also require the following clause:


“(2) The business to be transacted at every Annual General Meeting shall be

(a) the receiving of the Management Committee’s report and the statement of income and expenditure, assets, and liabilities and mortgages, charges and securities affecting the property of the Association for the preceding financial year;

(b) the receiving of the auditor’s report upon the books and accounts for the preceding financial year;

(c) the declaration of the poll for the election of members of the Management Committee; and

(d) the appointment of an auditor.”

to include the additional item:

(e) the approval of any expenditure, as per Section 19 Clause 7.


Voting will be by Secret Ballot on the day, or you can send a Postal Vote prior to 13th June. Details and Voting Slips are included in Between the Facts, sent to all financial members of Queensland Quilters Inc on 16th May, 2017